Public Works Department of Bernalillo County, New Mexico

With the help of Terralogic Document Systems (TDS), the Public Works Department of Bernalillo County is able to drastically improve how they operate. 58 large-format flat drawers must be packed, loaded, and transported by TDS. More than 15,000 designs for important county infrastructure projects are kept in these drawers. This is timely because the department, along with other county departments, will move to a new location in 2021. The county views it as a very significant initiative, and TDS is prepared to do everything in its power to ensure a seamless transition.

Large-format papers require more upkeep and storage space. By digitizing them, they become not only easily accessible but also completely space-free. Digital reproduction of photographs is possible without sacrificing image quality. Three phases of the project are planned to be completed. Each stage will be converted, and then loaded into Application Extender, the county’s content management system. TDS also offers support for this platform. By storing these bulky records online, the county will be set up for maximum efficiency and clutter-free space..

Application extender 101

OpenText’s document imaging and data-capture technology will be used in this project. Everything you might possibly need for content management is contained in the Application Extender application package. The county will be able to save and access data and documents without any problems. There is no room for error because there is no need to type the data in to store it. This will allow the department to seamlessly integrate with the aid of TDS’ experience.

OpenText’s document imaging and data-capture technology will be used in this project. Everything you might possibly need for content management is contained in the Application Extender application package. The county will be able to save and access data and documents without any problems. This eliminates the need to manually enter data to store it, eliminating the possibility of mistakes. This will enable the department to integrate seamlessly with the aid of TDS’ experience.

Additional advantages of the project for large-format scanning

The need to sift through many documents stored in various cabinet drawers throughout the county can now be eliminated. You only need to click a button to access all the information you need. Not only is using filing cabinets antiquated and ineffective, but labeling, preserving, and accurately storing information is a time-consuming and tedious full-time job. By going digital, the department will save time, effort, and money. Thousands of files that merely slow you down are significantly less beneficial than a database.

The public works department will be able to claim underused office space after the completion of this project. It is a complete waste of space to keep large documents in cabinets that keep growing. It takes a significant time and energy commitment to mark every step of a paper trail and conduct a search for a single document. The sight or presence of piles of paper is likewise unattractive. Employee morale declines as a result, and the numerous impediments it creates in daily tasks make them inefficient. The county’s public-affiliated department may suffer as a result, both in terms of how it operates and how it is perceived.

By digitizing their documents, the department will benefit from highly automated workflows, portability, a collaboration that is simple, information security, and the most recent updated versions. Certainly, the county’s hat will include this project as a new feather.

About TDS

TDS is a document management service provider that offers big format scanning services as well as document scanning services to all types of businesses. When it comes to finishing tasks, they take great satisfaction in their professionalism, efficiency, and precision. In accordance with the requirements of their clients, their services vary from project to project. TDS is prepared to provide Bernalillo county with a new beginning in its new office space with the support of the proper partners and a team of qualified specialists. Employees will be able to complete tasks much more quickly and make efficient use of their time in the new paperless office.